ICMA Conference Columbus/Franklin County
September 17-21, 2022
Hello OCMA members! The ICMA 2022 conference is fast approaching and, as mentioned at the OCMA Conference, the Host Committee is reaching out for your help. In order for the ICMA 2022 Conference, Columbus/Franklin County, to be successful we will need numerous commitments from individuals around the state.
The ICMA 2022 Host Committee would like to identify those who are willing to contribute their time and resources to make the upcoming conference wildly successful and enjoyable! It is the hope that subcommittees can use their collective resources and networks to minimize direct costs to ICMA members and their families.
Below is a list of subcommittees that will be used to help organize the conference. Please review the brief descriptions and then fill out the volunteer form.
Major Evening Social Events
There are a whole host of details to handle, including showcasing local Ohio food/drinks at these events, specifically the Sunday Welcome Reception.
Saturday evening reception - TBD, posssibly at the National Veterans Memorial Museum
Sunday welcome reception
Tuesday evening closing reception - TBD, possibly at COSI
Opening Session Formalities
Coordination with ICMA on welcome, invocation, color guard, entertainment, gift to ICMA, etc.
Assistants’ Exchange Program
Identify host communities, match participants with host communities, provide transportation/lunch and organize an informal gathering of participants on Friday evening before the conference.
Organize annual golf outing, walk/run, daily yoga, soccer game (pick-up/informal but we would like to make this more official in 2022) and also offer ticketed options to local sporting events. Currently the Host Committee is looking into ways to hold a tailgate event at OSU!
Coordination with ICMA
Aubrey Hale is currently serving as the ICMA Liaison but having additional support closer to the 2022 conference to ensure things run smoothly would be wonderful.
Determine approx. 5-7 locations to showcase for conference attendees and coordinate with ICMA to narrow to 3-4
Monday morning ticketed event with inspirational speaker, invocation, etc.
Coordinate with local CVB, staff exhibit booth at 2021 conference, assist Planning Committee during their November 2021 session in Columbus.
Develop program for Monday & Tuesday of the conference and help to identify a local volunteer project for participants to engage in during this time.
Organize ticketed sightseeing and social tours from Saturday – Wednesday of the conference. Where/when/transportation/etc.
Determine how best to handle airport pickup and delivery of international and other VIPs during the conference
Welcome Desks at Hotels and the Airport
During peak arrival times on Saturday and Sunday, Host Committee volunteers staff welcome desks at the airport and in the lobbies of conference hotels. Answer questions, provide directions, etc.
In previous years a registration bag has been provided to conference attendees with information about the city/county, promotional items, coupons, etc. This is evolving and we will need a group of people willing to creatively navigate how best to promote our region will keeping an eye on cost and conference attendee preferences.