Constitution & Bylaws
Review the governing constitution and bylaws of the Ohio City/County Association.
Name & Basis
- Section 1
The name of this organization shall be the Ohio City/County Management Association.
- Section 2
The Association shall be an unincorporated nonprofit association, which, by the adoption of this Constitution is hereby created.
- Section 1
The purpose of this Association shall be to contribute to the continuing improvement of local government in Ohio; to maintain and develop the professional competence of its members through discussion and exchange of information, ideas, and experience; to maintain and develop relationships with organizations to the improvement of local government.
• Section 1. FULL MEMBERS All local government administrators, holding or eligible to hold full or associate membership in the International City/County Management Association may become Full members of the Association upon application and payment of dues to O.C.M.A. Any member ceasing to meet these qualifications shall there by forfeit Full membership in the Association, except in the case of retirement.
• Section 2. AFFILIATE MEMBERS Any person not eligible for Full membership who has municipal management as a career objective or who has attained a position in his/her special pursuit qualifying him/her to affiliate with Full members in the advancement of professional knowledge and practice may become an Affiliate member upon application and payment of dues. Any person from a State immediately adjacent to Ohio who indicates a desire to meet with this Association may also become an Affiliate member.
• Section 3. LIFE MEMBERS The Association may, from time to time upon the recommendation of the Executive Board, honor a member of the profession by bestowing upon the individual the status of Life Member. The individual receiving the honor (1) must be eligible for retirement in a qualified retirement program, (2) must have retired from active service in local government, (3) must have been a participating and contributing Full member of the Association, (4) must have worked in support of the profession as well as for the betterment of the profession, (5) must have been a Full Member who has completed twenty-five years of local government service, during which at least 50 percent of the service the member has been eligible to be an officer of the Association and the rest of the time the member was a full member of the applicable state association(s), or has been a Full Member who has been eligible to be an officer of the Association for at least fifteen years and retired from active service with a local government at age sixty-five or older. Life Member status must be requested in writing by at least three (3) endorsing Full members other than the proposed Life member. Confirmation of Life member status must be approved by a majority of the Executive Board and by at least a 75 percent majority of the Full members present and voting thereon. Life member status shall be placed in abeyance if the member returns to active service, in any form, in local government.
• Section 4. HONORARY MEMBERS The Association may, from time to time upon the recommendation of its Executive Board, elect to honorary membership in the Association persons who have rendered distinguished service to or in support of the profession and to local government. Honorary membership is intended to be highly selective and limited and must be approved by at least a 75 percent majority of the Full members present and voting thereon.
• Section 5. STUDENT MEMBERS Individuals enrolled in a graduate or under-graduate public administration program and who do not qualify for any other membership classification may become a Student member of the Association.
• Section 6. ELIGIBILITY Eligibility in any classification shall be determined by the Executive Board which shall establish a procedure for admission to membership.
• Section 7. VOTING RIGHTS The right to vote upon matters coming before the Association shall be limited to Full members, and each Full member shall have one equal vote upon each matter submitted for vote to the membership.
• Section 8. DUES The annual dues of Full members, Affiliate members and student members shall be as determined from time to time by the Executive Board. Life members and Honorary members shall be exempt from dues. Dues shall be payable January 1 of each year. Any member whose dues are in arrears for a period of four months, shall be suspended from membership and notified in writing of his/her suspension. (Amended February 24, 2017)
• Section 9. EXPULSION The Executive Board by a 2/3 vote of its constituted membership, may suspend or revoke the membership of any member of the Association whose personal or professional conduct is deemed by the Executive Board to be detrimental to the best interest of the Association. No member shall have his/her membership suspended or revoked without due notice and a reasonable opportunity for a hearing before the Executive Board. A member whose membership has been revoked may be restored to membership by a 2/3 vote of the constituted membership of the Executive Board.
• Section 10. RESIGNATION Any member under any classification may resign his/her membership by a written notice to the secretary-treasurer of his/her desire to do so.
Officers, Nominations, & Elections
- Section 1 Officers
The officers shall be president, vice-president, secretary-treasure, 2 directors at-large and an Assistant Manager representative. These officers together with the immediate past president shall constitute the Executive Board.
Officers shall be active members of the Association. With the except of the Secretary-Treasurer who serves a 2-year, appointed term, their terms of office shall be 1 year but shall terminate in the event of discontinuance from service to Ohio for a period of 9 months or the balance of their term, whichever is the lesser time. The president and vice-president may succeed themselves in office as a result of extraordinary circumstances, including but not limited to a termination or resignation of an officer and upon approval of the membership. (Amended February 26, 2016)
Vacancies shall be filled within 30 days from the creation of the vacancy by a majority vote of the Executive Board.
- Section 2 Nominations and Elections
At a meeting held annually before July 1, the Association shall elect officers, who shall take office on July 1, and serve during the next 12 months.
The 3 most recent past presidents who remain as members of the Association shall serve as the nominating committee and shall report their nominations at the meeting. Open nominations shall also be permitted from the floor.
- Section 3 Fiscal Year
The fiscal year of the organization runs from July 1 thru June 30.
Duties of Officers & Executive Board
- Section 1 President
The President shall be the chief executive officer of the Association; shall preside, when present, at all meetings of the Association; shall be the chairman of the Executive Board; shall appoint the members of all committees established by the Executive Board; shall issue the call for all regular or special meetings of the Association and the Executive Board as provided by Article VI; and shall perform such other duties as may be assigned to him by the Association or the Executive Board. The president shall be an active City/Village/Township Administrator/Manager, County Administrator, or Public Safety Director.
- Section 2 Vice-President
The Vice-President shall perform such duties as may be assigned to him by the President, the Executive Board, or the Association. Upon the absence or inability of the President to perform his duties, the Vice-President shall occupy the position and perform the duties of the President so long as such absence or inability shall continue. The Vice-President shall be an active City/Village/Township Administrator/Manager, County Administrator, or Public Safety Director.
- Section 3 Secretary-Treasurer
The Secretary-Treasurer shall keep and maintain all records and proceeding of the Association in books designed for such purpose. They shall keep an accurate record of all monies received and disbursed by the Association, and shall report at least annually and at such other times as required by the Executive Board the status of all financial accounts to the Association or its Executive Board. The Secretary-Treasurer shall be appointed by the Executive Board and be an active member of the association. This position shall be a non-voting position on the Board. The Secretary-Treasurer shall serve a 2-year term with a maximum of 2 consecutive terms.
- Section 4 Assistant Manager Representative
The Assistant Manager representative shall be nominated by the nominating committee of the 3 past presidents who remain as members of the Association; approved by the Executive Board and be active in the state of Ohio. The Assistant Manager representative shall be any active Assistant or Assistant to: City/Village/Township Administrator/Manager, County Administrator, or Public Safety Director or Department Director level member, as deemed appropriate by the Executive Board. The representative shall perform such other duties as may be assigned and approved by the Executive Board.
- Section 5 Directors At- Large
Two (2) directors at-large shall be nominated and elected to the Board by the membership and shall perform such other duties as may be assigned to them by the Executive Board.
- Section 6 Past President
The past president shall be active in the State of Ohio. Should a past president discontinue service to Ohio for a period of 9 months or the balance of their term, whichever is the lesser time they shall not be eligible to serve. A vacancy may be filled by appointment of a former past president in service to Ohio and shall none be available the position shall remain vacant for the remainder of the term.
- Section 7 Executive Board
The Executive Board shall govern the affairs of the Association during the period between annual meetings; may expend monies of the Association, and shall from time to time make recommendations to the Association concerning the conduct of the business of the Association; may fill, by appointment, any vacancies occurring in any Association office as provided herein, for the balance of the unexpired term of such position; and may create and establish such standing or special committees as may be required for the orderly conduct of the business of the Association Membership on policies and needs of the Association and the profession of urban management in the state.
Meetings of the Association
The general membership of the Association shall regularly meet on at least 2 occasions annually, one of which shall be held at the same time and place as the annual Winter Conference.
There may be such other regular or special meetings of the Association as may be determined by the Executive Board.
Amendments to this Constitution may be made by the active members of the Association at any meeting thereof; provided, that a copy of any proposed amendment has been furnished to each active member at least 10 days prior to the meeting at which such amendment is to be acted upon. An affirmative vote of a majority of those active members present shall be sufficient to carry such amendment.
The Executive Board shall have the power to adopt such Bylaws as it deems necessary, said Bylaws to be sent to the members for review and comment at least 30 days prior to their effective date.
- Section 2 of Article IV amended September 27, 1979 to provide for election of officers in the Spring instead of the Fall.
- Section 1 of Article I amended February 21, 2001 to change the name of the organization from the Ohio City Management Association to the Ohio City/County Management Association.
- Section 3 of Article IV amended June 7, 2001 to provide for a fiscal year running July 1 to June 30.
- Section 1 of Article IV was amended January 28, 2004 to allow the president and vice president to succeed themselves in office as a result of a termination or resignation of an officer and upon approval of the membership.
- Section 1 of Article IV was amended February 29, 2008 to add the OAMMA representative as an officer of the Executive Board and to add the requirement that officers’ terms shall terminate with discontinuance of service to Ohio for a period of 9 months or the balance of their terms, whichever is the lesser time.
- Sections 1 and 2 of Article V was amended February 29, 2008 to stat that the President and Vice President shall be an active City/Village/Township Administrator/Manager, County Administrator, or Public Safety Director.
- Section 3 of Article V was amended February 29, 2008 to state that the Secretary-Treasurer shall be appointed for a 2-year terms by the Board and shall be a non-voting position on the Board.
- Section 4 of Article V was amended February 29, 2008 to state that the OAMMA representative shall be nominated by the nominating committee and approved by the Board and shall be a voting member of the Board.
- Section 5 of Article V was amended February 29, 2008 to clarify that 2 directors-at-large are nominated and elected to the Board by the membership.
- Section 6 of Article V was amended February 29, 2008 to say the past president shall be active in the state of Ohio and to allow for a former past president to fill the balance of the term should a past president discontinue service to Ohio.
- Section 1 of Article IV and Section 4 of Article V were amended February 23, 2012 to replace OAMMA Representative with Assistant Manager Representative.