Assistant Finance Officer

General Description:

Under general supervision of the Finance Officer, the Assistant Finance Officer manages the City’s accounting and financial reporting functions.  In addition, the Assistant Finance Officer assists the Finance Officer in budgeting and provides technical assistance to the other finance department staff as needed.  The Assistant Finance Officer serves as the Acting Finance Officer in the absence of the Finance Officer.

Qualifications:  An example of acceptable qualifications:

Minimum of bachelor’s degree with major course work in accounting or related field; minimum of two (2) years’ experience in governmental or public accounting or related work or any equivalent combination of education, experience, and training which provides the required knowledge, skills, and abilities.

Licensure or Certification Requirements:

Must possess and maintain a valid State of Ohio driver’s license and must remain insurable under the City’s vehicle insurance policy; Certification as a Certified Public Accountant (CPA) is desirable.

Equipment Operated: The following are examples only and are not intended to be all inclusive:

Computer, word processing, database and spreadsheet software, Excel, PowerPoint, calculator, printers, copiers, telephone, fax machine, and other office equipment.

Inherently Hazardous or Physically Demanding Working Conditions:

The employee has exposure to chemical compounds found in an office environment (e.g., toner, correction fluid, etc.); is exposed to possible injury due to unclean or unsanitary conditions; has contact with potentially violent or emotionally distraught persons; has exposure to hazardous driving conditions; has to work irregular hours.

Note:  in accordance with the U.S. Department of Labor physical demands strength ratings, this is considered sedentary work.

In cases of emergency, unpredictable situations, and/or department needs, may be required to lift, push, pull, and/or carry objects heavier than D.O.L. strength ratings recommend.

Essential Functions of the Position: For purposes of 42 USC 12101:

35%     (1) Plans, supervises and coordinates work of accounting staff engaged in general ledger, collections, accounts payable, and reporting activities; directs, assigns, and evaluates the work of the Accountant/Purchasing Agent and the Payroll Coordinator in performing accounting duties; monitors and maintains a system of internal controls to ensure that the City’s assets are protected against unauthorized use or disposition and that adequate accounting data are compiled to ensure that financial statements are prepared in accordance with generally accepted accounting principles (GAAP) and prevailing law; recommends system improvements as needed; monitors the controls in place to ensure the City’s compliance with applicable laws and regulations pertaining to Federal and State assistance programs; recommends system improvements as needed; monitors budgetary compliance of all departments and follows up on non-compliance matters.

30%     (2) Responsible for the timely payment of all debt service.  Coordinates electronic payments with accounting staff; oversees the grant financial reporting process for the City; ensures financial grant reports are properly submitted; acts as liaison to City departments on grant financial reporting issues; coordinates the production of a Comprehensive Annual Financial report (CAFR), prepared in accordance with GAAP; assists the Finance Officer with the annual budget and Five Year Plan; maintains financial records on the budgetary basis; prepares monthly financial and management reports; maintains cost accounting systems to determine costs of providing various City services and programs.

20%     (3) Participates in treasury management activities, including banking activities; reviews daily banking activity via online bank access; responsible for overseeing all interbank activity, electronic funds transfers and wire transfers; acts as primary contact and works with the City’s external auditors and representatives of various Federal and State agencies, providing them with necessary information; assists other finance divisions as directed by the Finance Officer; performs analytical functions as directed by the Finance Officer.

10%     (4) Develops and enforces work rules, with the approval of the Finance Officer and in accordance with City, State, and Federal laws; develops an employee-training program for the Accountant/Purchasing Agent; performs in-house reviews and systems evaluations; recommends system improvements as needed.

5%       (5) Maintains required licensures and certifications, if any.

(6) Attends meetings and serves on committees as directed; attends training, workshops, and seminars as directed.

(7) Meets all job-safety requirements and all applicable OSHA safety standards that pertain to essential functions.

(8) Demonstrates regular and predictable attendance.

Other Duties & Responsibilities:

(9) Performs other related duties as assigned.

Minimal Acceptable Characteristics: (*indicates developed after employment)

Knowledge of: City and department goals and objectives;* City and department policies and procedures;*  safety practices and procedures; personnel rules and regulations; office practices and procedures; English grammar and spelling; procurement principles and practices; inventory control; GAAP and experience in compiling GAAP financial statements, preferably in a government setting; Occupational Safety and Health; workplace safety; supervisory principles and practices; telephone operations; purchasing; bookkeeping; budgeting; database management; records management; financial laws, regulations and accounting standards; procurement laws, regulations and recommended practices;  .

Skill in: problem solving, computer operation; use of modern office equipment; motor vehicle operation.

Ability to: carry out detailed but basic written or oral instructions; interpret a variety of instructions in written, oral, picture, or schedule form; read, interpret, and communicate orally and in writing the intent of the City; deal with problems involving several variables within familiar context; deal with upset, angry, unreasonable, abusive, emotionally distraught persons; perform technical drafting and quantity tabulations, read and comprehend blueprints; work on several projects or issues simultaneously’ interpret extensive variety of technical material in books, journals, and manuals; compile and prepare reports; solve complex problems and develop alternatives for consideration by superior; apply microcomputer technology for word processing, spreadsheet operations and database functions; define problems, collect data, establish facts, and draw valid conclusions; detect structural and other faults and to recommend their correction; understand, interpret, and apply laws, rules, or regulations to specific situations; respond to routine inquiries from public and/or officials; communicate effectively; understand a variety of written and/or verbal communications; resolve complaints; recognize unusual or threatening conditions and take appropriate action; exercise technical judgment; travel to and gain access to worksite.

To apply for the position submit an application to the Receptionist at 201 W. Poplar St. Sidney, OH 45365. Application will be accepted until the position is filled.  Mail to 201 W. Poplar St. Sidney OH 45365, Fax: 937 498-8160 or email: Receptionist@SidneyOH.com.  Applications can be located at www.SidneyOH.com or picked up at 201 W. Poplar St. Sidney, OH 45365.