Office Administrator

The City of Urbana, Ohio is seeking applicants for the full-time position of Office Administrator starting at $37,752 annually commensurate with experience in the Engineering Division, under the direction of the City Engineer. The Office Administrator performs a variety of clerical, technical and administrative tasks in keeping official records.  Provides administrative support to the Engineering and Community Development staff. They receive the public and provides customer service; answers questions, responds to inquiries from employees, citizens and others and refers, when necessary, to appropriate persons; performs regular clerical and administrative work; establishes and maintains filing systems and indexes using moderate independent judgment. Coordinate and schedule requested meetings for Engineering and Community Development; i.e. pre-bid meetings, pre-construction meetings, economic development opportunities, etc.; research and prepare appropriate summaries for Engineering, Community Development, and Economic Development projects; edit and prepare bid documents for public construction projects, including upload and management of bid documents on online bidding portal(s). The Office Administrator prepares, and edits a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy & completeness for Engineering and Community Development; reviews and follows-up on prevailing wage documentation from contractors performing public work and conducts prevailing wage interviews and field compliance reviews; assists in planning and developing communication fliers/brochures/mailings, in the procurement & maintenance of adequate levels of department office supplies and materials. Receives calls from and dispatches departmental inspections for private development/construction sites; facilitates and manages the city right of way permit process for the City Engineer and the Engineering Technician, including initial permitting, follow up, and final completion; supports the Community Development Manager with community planning initiatives, community promotion and marketing efforts, and economic development recruitment activities; assists other departments with special projects and initiatives.

The qualifications for this position include the following:

• Graduation from a high school or GED equivalent with specialized course work in general office practices such as word processing, filing, basic bookkeeping, and
• Two (2) years of increasingly responsible related experience, or any equivalent combination of related education and experience.
• Valid State driver’s license or ability to obtain one.

The selected candidate must successfully complete the following:

• Background Investigation.
• Pre-employment Drug Screen.

A City application or resume must be submitted to apply for this position.  A blank application and a full job description may be obtained at https://www.urbanaohio.com/job-opportunities.html  or by calling: (937) 652-4313. To be considered, an application or resume must be returned to the Human Resources Office by 4:00 p.m., May 17, 2023 at 225 South Main Street Urbana, Ohio 43078 or via e-mail to hr@ci.urbana.oh.us . Applications and resumes will be accepted until the position is filled.

The City of Urbana is an Equal Employment Opportunity Employer and complies with the Americans with Disabilities Act. The City of Urbana operates its programs and services without regard to race, color, national origin sex, age, disability, or low-income status in accordance with Title VI of the Civil Rights Act of 1964, and its related statutes.