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Financial Specialist

Website Beavercreek

This administrative position is responsible for payroll processing and reporting; performing a variety of responsible tasks involving advanced accounting techniques in the preparation and maintenance of general City accounts; and preparing, maintaining and updating records in area of assignment.  Duties are performed under the general direction of the Assistant Finance Director and the Finance Director.

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  • Prepares and processes bi-weekly payroll, including auditing and verifying that all wage and deduction information is correct. Prints and distributes direct deposit notices and/or payroll checks when applicable.
  • Provides timely disbursement of payments (including electronic transfers) of all withholdings, including taxes, pensions, deferred compensation, direct deposits, credit union, health insurance, union dues, and other deductions as applicable.
  • Monitors and verifies accuracy of employee accrual and usage of vacation, sick, personal and compensatory time balances. Responsible (in coordination with the Human Resource Office) for tracking of accrual rate changes according to employee classification, length of service and contract stipulations.
  • Ensures that the City maintains compliance with the Fair Labor Standards Act (FLSA).
  • Responsible for timely preparation of all pension reports and employee contribution payments, and also the preparation of all quarterly pension reports and employer contribution payments.
  • Responsible for timely preparation and submittal of quarterly 941 Federal Tax Return, quarterly IT-942 State Reconciliation, and quarterly Ohio Bureau of Employment Services and monthly labor statistics.
  • Responsible for preparing and distributing accurate annual W-2 forms, along with timely completion and filing of all related annual tax reconciliation forms.
  • Prepares all payroll-related reports and other miscellaneous reports required for completion of the Annual Comprehensive Financial Report and annual financial audit.
  • Responsible for monitoring and reconciling accrual payroll-related accounts on a monthly basis, and completing year-end procedures and processes.
  • Provides backup of daily duties during absence of the Account Clerk.
  • Assists Assistant Finance Director with the preparation of budget estimates relating to personnel costs, including wages and fringe benefits and with various special projects, including monthly bank reconciliations.

DESIRABLE TRAINING AND EXPERIENCE: Graduation from an accredited college or university with an associate’s degree or bachelor’s degree in Finance, Accounting, Business Administration or other related field; supplemented by progressively responsible experience in accounting, payroll processing, budgeting, finance or related field; with five years municipal government experience, or any combination of training and experience which provides the necessary knowledge, skills, and abilities.

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